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Durable Medical Equipment (DME) Quick Reference Guide

Important Contact Information

  • Provider Services      
    • All products   
    • 1-844-477-8313        
    • Monday-Friday from 8 a.m. to 8 p.m. Eastern
  • Pharmacy Services   
    • All products   
    • 1-800-460-8988, option 2    
    • 24 hours a day, 7 days a week
  • Member Services      
    • CMS
    • 1-866-799-5321      
    • Monday-Friday from 8 a.m. to 8 p.m. Eastern
  • Member Services      
    • MMA, SMI
    • 1-866-796-0530        
    • Monday-Friday from 8 a.m. to 8 p.m. Eastern
  • Member Services      
    • CWSP
    • 1-855-463-4100       
    • Monday-Friday from 8 a.m. to 8 p.m. Eastern
  • Coastal Care Services Inc. (DME auths)      
    • CMS, MMA, SMI, CWSP
    • 1-855-481-0505      
    • 24 hours a day Coastal website
    • Submit auth requests for LTC members via the Sunshine Health Secure Provider Portal

Verifying Member Eligibility

These suggestions are not a guarantee of coverage.

  • Verify member eligibility by using the Sunshine Health Secure Provider Portal.
  • Using the portal, any registered provider is able to quickly check member eligibility by indicating the date of service, member name and date of birth or the Medicaid ID number and date of birth.
    • Ensure you’re selecting the correct plan type.
  • Alternatively, you can call Provider Services at 1-844-477-8313. Supply the member’s name and date of birth or the member’s Medicaid identification number and date of birth.

Authorizations

Prior authorization is required for certain services. To determine which services require authorization, please refer to our Pre-Auth Check Tool.

Prior-authorization requests are processed by Sunshine Health’s Utilization Management (UM) Department.

  • Standard requests: Determination within 7 calendar days of receipt of request.
  • Urgent requests: Please call 1-844-477-8313. Urgent requests are made when the member or his/her physician believes that waiting for a decision under the standard timeframe could place the enrollee’s life, health, or ability to regain maximum function in serious jeopardy.

Submit authorization requests via one of the following:

Note: Find the Treatment/Service Request Forms for fax submission online.

Utilization Management

Utilization Management Phone number: 1-844-477-8313 and follow prompts for services required.

  • Standard hours of operation: Monday to Friday from 8 a.m. to 8 p.m. Eastern.
  • Weekend and After-Hours on Call-Numbers: (all products): 1-844-477-8313.

Claims

Covered Services

  • Augmentative and assistive communication devices
  • Commodes
  • Diabetic equipment and supplies including blood glucose meters, test strips, syringes, and lancets
  • Enteral nutrition supplements
  • Hospital type beds and accessories
  • Mobility aids including canes, crutches, walkers, and wheelchairs
  • Orthopedic footwear, orthotic, and prosthetic devices
  • Ostomy and urological supplies
  • Respiratory equipment and supplies including nebulizers and oxygen
  • Suction pumps
  • Wheelchairs

For more about covered services, refer to AHCA at Durable Medical Equipment (DME) and Medical Supplies

Description of the Specialty: Medicaid reimburses for durable medical equipment (DME) and medical supplies appropriate for use in the recipient’s home. DME may be rented, purchased or rented-to- purchase.

Billing: The following codes are included below for informational purposes only and are subject to change without notice. Inclusion or exclusion of a code does not constitute or imply subscriber coverage or provider reimbursement. The codes listed below are not a complete list. Please refer to your contract with Sunshine Health to determine all contracted/covered codes for each membership as well as the DME Medical Supply Services Fee Schedule found on the AHCA website for the specified year.

Billing Codes and Modifiers

Service Type

Units of Measurements

Procedure code

Modifier

Procedure Code Description

Units

DME

1

A9278

 

Continence, Ostomy, and Wound Care

Unit

DME

1

E0110

 

Wheelchairs, Walking Assistance, and Adaptive

Unit

DME

1

E1028

 

Wheelchairs, Walking Assistance, and Adaptive

Units

DME

1

K0001

 

Wheelchairs, Walking Assistance, and Adaptive

Units

Please refer to the Medicaid Fee Schedule, and the Billing and Procedure Coding Guide for a list of approved modifier codes.

DME codes have state set limitations on the number of units that can be billed, as well as the frequency in which a code can be billed within a specific timeframe. Please review the Medicaid Fee Schedule for these restrictions. Codes with MP listed under the “Maximum Fee” Column will require Single Case Agreement (SCA) as well as an invoice in order to process the claims per the SCA rate.

  • The length of time for the rent-to-purchase agreement will be determined at the time of prior or post authorization approval; therefore, redetermination of medical necessity or an updated plan of care is not required for these items.
  • Codes with MP (Manually Priced) listed under the “Maximum Fee” Column will require Single Case Agreement (SCA) as well as an invoice in order to process the claims per the SCA rate.
  • If you have multiple approved authorizations with same miscellaneous codes and overlapping dates of service, please ensure to submit your claims separately. Do not bundle authorizations claims when submitting for payment.

Important Links

        Timely Claim Submission

        Providers must submit claims in a timely manner as indicated in the following table.

        Timely Claim Submission

        Initial Claim*

        Reconsiderations or Claim Dispute**

        Coordination of Benefits***

        Participating

        Non-Participating

        Participating

        Non-Participating

        Participating

        Non-Participating

        180 days

        365 days

        90 days

        180 days

        90 days

        90 days

        *In an initial claim, days are calculated from the date of service to the date received by Sunshine Health.

        ** In a reconsideration or claim dispute, days are calculated from the date of the explanation of payment/correspondence issued by Sunshine Health to the date the reconsideration is received by Sunshine Health.

        *** For coordination of benefits, days are calculated from the date of explanation of payment from the primary payer to the date received by Sunshine Health.

        Process for Claims Reconsiderations and Disputes

        All requests for corrected claims or reconsiderations/claim disputes must be received within 90 days from the date of the original explanation of payment or denial.

        Prior processing will be upheld for corrected claims or claim disputes received following the 90-day period unless there is a qualifying circumstance and appropriate documentation to support the qualifying circumstance.

        Qualifying circumstances may include:

        • A catastrophic event that substantially interferes with normal business operation of the provider or damage or destruction of the provider’s business office or records by a natural disaster
        • Provider documentation showing member refused or was unable to provide member identification card and provider was unaware the member was eligible for services at the time services were rendered

        Claim Payment Disputes

        (Related to untimely filing, incidental procedure, unlisted procedure code)

        Date of Service Before Oct. 1, 2021
        WellCare Health Plans Claim Payment Disputes
        P.O. Box 31370
        Tampa, FL 33631-3370

        Date of Service on or After Oct. 1, 2021
        Sunshine Health
        Attn: Adjustments/Reconsiderations/Disputes
        P.O. Box 3070
        Farmington, MO 63640-3823

        Provider on Behalf of Self – Medical Appeals

        • Providers can request an appeal for the following types of denials:
          • No authorization claims denials.
          • Authorization denials due to member not meeting medical necessity authorization denials and medical necessity, in addition to, benefits exhausted and non-covered procedures.

        Date of Service Before Oct. 1, 2021
        WellCare Health Plans Claim Payment Disputes
        P.O. Box 31370
        Tampa, FL 33631-3370

        Date of Service on or After Oct. 1, 2021
        Sunshine Health
        Attn: Adjustments/Reconsiderations/Disputes
        P.O. Box 3070
        Farmington, MO 63640-3823

        Provider Changes

        Adding Providers to Existing Group or Practice

        • A contracted medical or behavioral health practice that would like to add a practitioner should email all relevant documentation to practitioneradds@centene.com and include the following:
          • List of Affiliated Providers (LOAP)/Practitioner Roster (for additions only)
          • Disclosure of Ownership Form
          • Access our LOAP/Practitioner Roster Form (Excel) to utilize as a guide when submitting these types of requests.
        • The Practitioner Adds Mailbox is equipped with an Auto Response Email to alert the submitter that their request has been received.

        Demographic Updates and Changes

        • A contracted medical or behavioral health practice that would like to update or make any changes to their demographic information should direct their request to SunshineProviderRelations@SunshineHealth.com.
        • Please include all detailed information to assist in making the appropriate changes.
        • Providers can also initiate changes like this by visiting our Secure Provider Portal.
          • These changes can be made by selecting “Modify Demographic Information about a specific TIN.”
        • Providers can also submit their request via the Contact form.

        Provider Terminations

        Providers should refer to their contracts for specific information about terminating their contracts with Sunshine Health.

        In general, providers are required to notify the health plan within 90 days of terminating a provider or providers from a group or contract. Providers who want to terminate an individual practitioner within a practice or group should:

        1. Provide the termination information on office letterhead and include the practitioner’s name, tax identification number, NPI, termination date and membership transfer information, if applicable; AND
        2. Email the request to SunshineProviderRelations@SunshineHealth.com and notify your Provider Relations Representative.

        Remittances and PaySpan

        Access explanation of payment statements (EOPs), change bank account information register for electronic funds transfers.

        If you are currently receiving paper checks and would like to register for EFT, please view a copy of a current paper check. It should contain a Payee ID. This is the Plan Number which will be needed when registering.

        Case Management

        Our Case Management team can be reached Monday to Friday from 8 a.m. to 8 p.m. at the phone numbers below. For after hours or weekend assistance, use option 7.

        • Children’s Medical Services (CMS) Health Plan: 1-866-799-5321, option 2.
        • Medicaid (MMA) and Serious Mental Illness Specialty Plan (SMI): 1-866-796-0530, option 2..
        • Child Welfare Specialty Plan (CWSP): 1-855-463-4100, option 2.

        24-Hour Nurse Advice Line

        The Nurse Advice Line can assist providers with checking member eligibility. It can also connect members to telemedicine for urgent care visits. Hours of operation are 24 hours a day, 7 days a week.

        • CMS: 1-866-799-5321 and follow prompts for Nurse Advice Line, Option 1, then Option 7.
        • MMA and SMI: 1-866-796-0530 and follow prompts for Nurse Advice Line, Option 1, then Option 3, then Option 7.
        • CWSP: 1-855-463-4100 and follow prompts for Nurse Advice Line, Option 1, then Option 2, then Option 7.

        Telemedicine

        • Members have 24/7 access to receive services virtually through our telehealth vendor, Teladoc. Members can also download the Teladoc app or call 1-800-TELADOC.
        • Providers may furnish and receive payment for covered, eligible telemedicine services in accordance with this policy and the provider’s scope of practice.

        Additional Resources

        Access and Availability Timeframe Standards

        Sunshine Health establishes and assesses compliance with appointment wait times for various types of visits. Please view our Access and Availability Timeframe Standards.

        Find A Provider (FAP) Tool

        If you need assistance locating a specialist or facility for a member, please visit our Find a Provider Tool. Here you will be able to search by provider name, NPI and specialty type.

        Provider Engagement Account Manager

        Use the Find My Account Manager tool.

        Community Resources

        Sunshine Health Connects links members and caregivers in need with local programs and supports.

        For Providers 

        Stay up to date on provider communication by visiting our For Providers landing page and Provider News page.

        Vendors 

        For contact information, visit the Vendors web page.